You have a nice office and great staff but the problem is in getting new
prospective patient consults to say yes to surgery.
You may be spending up to an hour with the prospective patient and
then your coordinator spends time with them and they still don’t book.
So, you have a full day of consultations, back-to-back, and do NOT book
surgeries or other big-ticket procedures. What a waste of time and energy!
Plastic surgeons tell me regularly how their consult conversion rate used to
be in the high 70’s but many have fallen to 25-40% so they ask themselves….
“Why aren’t we booking more consults!?!”
To answer that question, the first place I start is with the quality of the
prospective cosmetic surgery patient you are attracting.
Remember that computer term, “garbage in – garbage out” and I don’t mean
anything bad about the patient as a person. I’m only referring to their quality
as a cosmetic surgery patient….big difference.
By that I mean how mentally, physically and financially prepared are they to
move forward with cosmetic surgery?
Don’t you want to know that before you spend your valuable time with them?
If so, here’s what you want to consider BEFORE meeting them:
Where did the new patients come from?
Where a patient came from is your first indication of the quality of that
patient. If they came from their girlfriend or sister who got fantastic results
from you, you are as close to getting a yes as you can be.
If they came from your killer before/after photos and your 5-star online
patient reviews, that’s pretty good too.
However, if they came from the Internet – beware.
The Internet has created short attention spans and click-crazy would-be
patients so it’s tough to get someone’s attention. And even when you do,
you can lose it just as fast when they run across your competitors and now
they vacillate and change their mind.
Did the new patient bond with you before their visit?
Your coordinator needs to be seen as the patient’s “aesthetic advisor” so they
are comfortable enough to open up to the coordinator and tell them what they
want and why they want it; along with other important personal information.
Several poignant questions need to be asked to help ensure this patient has
the mental and physical health as well as the financial wherewithal to move
Is the new patient informed?
It may feel counter-intuitive but the more informed a cosmetic surgery
prospective patient is at their consultation, the more likely they are to book.
Most surgeons I know like to use their time with the patient educating them
since it helps them bond with the patient; however, that can also work against
While the patient appreciates the information, this could be new to them so
they are going to have the dreaded response….. “I gotta think about it” because
now you gave them food for thought and they need to check it out online to
make sense of it.
A great way to avoid that is to prepare a private page on your Website and
name it your Patient Resource Center.
This page includes a Welcome Video from you telling the patient you’re
excited to meet them and inviting them to check out your FAQ videos
where you personally explain the procedure as well as address the common
objections you get.
This way, the patient is more informed when they meet you and has intelligent
questions to ask you that they have already thought a lot about. So when you
address those, you are that much closer to a yes. You also save a lot of time.
By now, are you seeing how much detail goes into the consultation process?
I can help simplify that for you and your coordinator with my latest project
to help you convert more consultations.
The Converting Club for Patient Coordinators
This will be a private club for me to work with your coordinator(s) via videos,
quizzes, weekly metrics and coaching calls so your staff is now professionally
trained to convert more consults by at least 15%.
It’s still in the works so give me your feedback of what would be helpful for
your staff to know.
Also, let me know if you want to be notified when it’s ready and I’ll be sure
to let you know. It shouldn’t be too much longer.
She is a business/marketing consultant to plastic surgeons. She speaks at medical conferences all over the world on cash practice building and trains staff to be converting rock stars. | View Author Profile | Get a Free Copy of her popular book, Your Aesthetic Practice: What Your Patients Are Saying