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Reputation Management for Plastic Surgeons and Jeffrey Segal MD

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Reputation Management for Plastic Surgeons

Reputation management for plastic surgeons is a critical aspect of their practice success, more so than other businesses because their patients are seeking cosmetic enhancements that are altering their physical appearance permanently …. That’s a big deal!

Importance of Reputation Management for Plastic Surgeons

But online reviews are such a double-edged sword. You want the good ones and dread or fight the bad ones. The bad ones can range from “I waited too long” or “the staff was rude”, but can escalate to “I was butchered”. 

It really is unfair that consumer patients can say anything they want online for the world to hear, but it is a reality for you to deal with in this industry.

Prospective cosmetic patients need proof that you are a good choice, and they will NOT regret their decision. They want to see lots of great reviews and before/after photos of other patients who have gone before them. 

However, a negative online reputation can have significant consequences for your practice.

While you should consult with lawyers who specialize in this subject, here are strategies to help you take back control of your online reputation, so it stays positive.

Identify Problem Patients Early

Reputation Management for Plastic Surgeons

So often, you or your staff had a funny feeling about a patient but ignored it because you thought you could handle it, or you were having a slow month. Listen to your gut and be aware of a potential problem patient who is:

  • Badmouthing other surgeons
  • Loves you but is rude to your staff
  • Doesn’t listen
  • Won’t follow protocol
  • Drama driven
  • On meds for anxiety or depression

If they are a hassle before surgery, how are they going to be after surgery, especially if they get an infection or aren’t thrilled with their result?

Money is such a heated discussion for you and the patient. You want your fair share, and the patient wants what they paid for so common money discrepancies can include:

Money Issues

Money is such a heated discussion for you and the patient. You want your fair share, and the patient wants what they paid for so common money discrepancies can include:

  • Patient put down $1K deposit, changed their mind and wants their money back
  • Patients had to cancel surgery one week before because of unforeseen personal issues
  • You charged the patient extra OR added anesthesia fees because you went over the time you estimated (The patient is wondering why that is THEIR problem?)

My advice is to be flexible. Most of the time, it’s just easier and cheaper to refund them than to deal with their bad review online that keeps popping up. Chalk it up to the cost of doing business and move on.

Respond to All Reviews

Since online reviews and feedback can significantly impact a plastic surgeon’s reputation, monitor your online reviews regularly.  Responding to complaints shows that the surgeon cares about their patients and is willing to resolve any issues. Ignoring negative feedback can lead to a poor online reputation and potential loss of revenues.

Thank the patients who said nice things and encourage them to spread the word about your practice. When responding to negative reviews, address the issue professionally and offer to resolve the problem. Just be sure you are NOT revealing any private health information about the patient.

Here are examples of responses to a negative review about results and money:

“Most of our patients are delighted with their outcome. We wish all were. Still, for those who are dissatisfied, we will offer to perform a revision within a reasonable time frame where we waive our professional fee.”

“While 99% of our patients are happy with their results, 1% are dissatisfied, so we do all we can to correct the situation since we want happy patients. We have not been able to reach you, so please call us so we can address the issue.”

“Our office discusses financial matters with patients upfront to make sure there are no surprises. Our process: We document in writing what we plan to do and when. We then provide a quote that the patient signs before we proceed. Still any patient with a question should contact us. We want satisfied patients.”

Listen and Learn from the Feedback

Not all negative feedback is from crazy patients. Some of their criticism is legitimate and could have been avoided. Oftentimes, they tried to tell you, but you ignored them or didn’t listen, so they went online to complain instead. 

reputation Management for Plastic surgeons

Here’s what I suggest doing … When you do get a bad review, get together as a team and read it out loud. Now brainstorm ideas for how that could have been avoided, how you could improve your processes and what, if anything, you can do now to rectify the situation. Sometimes, a personal call from the surgeon apologizing and fixing it, compels the patient to take it down. Just saying…

Establish a Referral/Loyalty Program

Your best defense is an awesome offense. Drown out the few negative comments with an abundance of positive so your overall rating is high in spite of it. For example:

If you only have only (3) reviews and 2 are 5-star and 1 is 1 star, your rating is 3.7

But if you have (20) 5-star reviews and 1 is 1 star, your rating is 4.8 so its diluted.

Happy and satisfied patients who like you, are your best source of new patients. They give you the best reviews, refer their friends, talk you up on social media to their followers and return for more. You escalate all of that good mojo with a referral/loyalty program that compels your patients to grow your practice and reputation organically and ethically.

Conclusion

Reputation management is a critical aspect of a plastic surgeon’s practice and not to be taken lightly.  Identifying problem patients, handling money discrepancies, responding to all reviews, learning from feedback, and establishing a referral/loyalty program are all essential elements to manage a plastic surgeon’s reputation effectively. Please make this a priority. Your livelihood depends on it.

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Robert Sigal, MD
Robert Sigal, MD
"I have finally tapped into the most efficient way to grow my cosmetic practice and that is to “fish in the pond of my own patients”. When patients return to my practice, over 85% will purchase another service, product, or procedure. Not only was it worth over $200,000 in revenues this past year, it also reminds my patients I’m still around so they don’t wander off to my competitors. Catherine’s group has far exceeded our expectations and goals we had set up for them to achieve."
Victor Ferrari, MD
Victor Ferrari, MD
"Our consult conversions were running at 40-50%. Then we attended Catherine’s online training and implemented her strategies. They immediately increased conversion rates to 75-80%."
Anthony Corrado, MD
Anthony Corrado, MD
"I know how to run a profitable practice; however, it was not without major staff issues, inefficiencies and unproductive drama. With Catherine's guidance, I reorganized staff, set up processes for them to carry more of the workload and hold them accountable so I have more time to focus on patient care. The changes we put in place and the staff training to convert more callers and consultations will easily increase my revenues by 15% as well as save us time, money and costly mistakes. "
Evan Sorokin, MD
Evan Sorokin, MD
"Working with Catherine and her team has been very profitable. We’re only half way through the year and I’m up $200K and I’m booked out for the next 2 months even though we typically go into our slow summer months now. Her recent promotion brought in an extra $63,782 with more surgeries scheduled. I never realized how much money was sitting in my patient list but I’m a believer now!"
Robert Langdon, MD
Robert Langdon, MD
"Catherine Maley has one of the best Marketing Minds in the aesthetic industry, bar none. She understands the aesthetic patient and she also understands the challenges and frustrations we face as aesthetic surgeons. You will benefit from Catherine's tools whether you are new in practice or a seasoned professional.Turn to Catherine for guidance - she knows what she's talking about."
Edwin Williams, MD
Edwin Williams, MD
“Catherine’s Cosmetic Patient Marketing Service has been a great addition to our practice-building overall plan. While we still invest in our online presence, we also found immense value in the internal marketing efforts. We especially like that all results are tracked so we know we are getting a great return ... last year it was 1,148% and no staff time was used. That’s a much easier way to grow my cosmetic practice.”
Mark Mason, MD
Mark Mason, MD
"Catherine Maley turned our practice around. We converted more consultations in one week than we did in an entire month. Our practice went from a painful 50% no show rate to a remarkable 85% show rate. Even more impressive was our close ratio - from 35% to 80% and still increasing. We would recommend her to any practice that’s looking to not only increase their profits today, but sustain a healthy flow of income for many years to come. Thanks Catherine!"
Sam Assassa, MD
Sam Assassa, MD
"Catherine found me the best patient care coordinator I could have asked for. She worked out a payment plan that was fair to me and motivating to my coordinator. She also provided training tools to help my coordinator convert better, even though she was already experienced. The results have been phenomenal. So good, in fact, that my income increased 250% and I’m booked out for 3 months. Don’t waste any more time or money doing it yourself. Outsource to someone you trust!"
Andrew Lofman, MD
Andrew Lofman, MD
"Since we’ve been working with Catherine and her team for the past 5 months, we’ve brought in $79K in surgeries and have booked an additional 17 surgical procedures and 20 non-invasive body procedures since then. This does not include the additional new patient referrals and revenues we are seeing from the on-going nurturing of my current patient database."
Verne Weisberg, MD
Verne Weisberg, MD
"I had given my staff the goal to convert at least $35K per week in surgeries AND I gave them the tools to help which was Catherine’s Online Learning Center at More Patients Academy. They watched Catherine’s modules and implemented her strategies and converted $80K! That equaled a 2,550% ROI. Nice!"
Adam Stein, MD
Adam Stein, MD
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